Job Openings >> Summer Activity Coordinator- New Rochelle, NY
Summer Activity Coordinator- New Rochelle, NY
Summary
Title:Summer Activity Coordinator- New Rochelle, NY
ID:1084
Description

Company Overview:

Professional Linguistic Upper Studies (PLUS) operates English as a Foreign Language (EFL) programs across the world. PLUS U.S. Corporation, headquartered in New York City, runs summer English language study and travel programs for international high school students across North America. The programs allow students the opportunity to take English classes and explore the surrounding regions while staying at North American colleges and universities.

 

Overview of the Position:

The Activity Coordinator is responsible for planning, coordinating, and ensuring the proper execution of all on-campus and off-campus activities for PLUS students to make the experience as fun and engaging as possible. The Activity Coordinator works with the rest of the team to encourage staff and student interaction both during organized activities and everyday situations. In addition, the Activity Coordinator leads students on excursions, conducting activities as well as walking and bus tours of sights, and assists with campus and hotel check-in and check-outs as needed. The Activity Coordinator reports to the Assistant Activity Manager.

In addition to a salaried wage, full room and board is provided for the duration of employment; residing on campus is required. PLUS U.S. employees are expected to work a flexible schedule. Night and weekend work is expected to meet the demands of the program and no vacation time can be honored during the contracted employment period. Regional travel is required and will be provided by PLUS. Employees are responsible for all travel and moving costs to and from campus location prior to and at the conclusion of their contract. Travel to excursion destinations and any work travel during the contracted period will be covered by PLUS.

 

Duties and Responsibilities:

The following is expected of the Activity Coordinator: 

Standard Expectations

  • Interact with groups of international high school students and their group leaders in a professional, enthusiastic, and customer service-oriented manner
  • Be familiar with, adhere to, and enforce PLUS policies and procedures
  • Ensure the safety of all participants, including taking them to the hospital, if necessary, and documenting all hospital visits for insurance purposes
  • Be familiar with campus-specific information, including everything in the PLUS Guide
  • Maintain frequent communication with PLUS staff
  • Be on call every night for the duration of the program
  • Assist with emergency situations, as needed
  • Complete all PLUS assessments received during employment period
  • Assist in duties other than the aforementioned and the following, as assigned and as they arise

On-Campus Activities

  • Plan, coordinate, lead, and ensure the proper execution of all on-campus activities, such as but not limited to recreation, evening programming, workshops, talent shows, graduation ceremonies, etc.
  • Confirm bookings with outside vendors for on-campus activities
  • Plan and in conjunction with managers, conduct a “Welcome Night” presentation that orients students to the PLUS program
  • Compile a list of student and group leader birthdays, by session, and organize a birthday card signed by all staff members
  • Plan and coordinate birthday celebrations on a per-group basis for participants whose birthdays fall during their time with the PLUS program
  • Attend and participate in all on-campus events
  • Ensure that activity leader team is prepared to perform at least two talent show acts

Off-Campus Activities (Excursions)

  • Plan, coordinate, lead, and ensure the proper execution of activities to engage students during off-campus excursions
  • Interact with participants on the coach buses on the way to and from tourist sights, doing activities, playing games, etc.
  • Engage with and conduct activities with students during their “free time” to explore tourist sights
  • Lead groups of students and their group leaders on off-campus excursions, while providing them with information about tourist sights
  • Conduct walking and bus tours of sights for participants according to the PLUS Guide; be familiar enough with the PLUS Guide to present the information and tours in a high-quality manner
  • Assist the Activity management team in ensuring that excursions run smoothly
  • Coordinate and lead day and overnight trips, as instructed
  • Supervise students on the buses and at the tourist sights
  • Greet students and their group leaders at the airport
  • Provide a “welcome speech” upon picking them up and coordinate with bus drivers to ensure groups are transported safely back to campus
  • Assist with hotel check-ins and check-outs for overnight excursions
  • Be on-duty and on-call on a rotating basis during overnight excursions at hotels
Participant Interaction
  • Interact with groups of international high school students and their group leaders in a professional, enthusiastic, and customer service-oriented manner
  • Engage with students as much as possible to help them improve their conversational English skills
  • Work with the team to encourage staff and student interaction both during activities and during everyday situations
  • Encourage student participation and involvement in the PLUS program
  • Eat and converse with PLUS participants during meal times

Student Supervision

  • Supervise students in the residence halls and dining hall
  • Supervise students during on-campus events and off-campus excursions
  • Be on-duty on a rotating basis

Customer Service

  • Liaise with group leaders, understanding and addressing their expectations and concerns
  • Attend and/or conduct meetings with group leaders, as needed

Office & Miscellaneous

  • Update campus signs with pertinent information regarding the daily plan and on-campus activities
  • Monitor that PLUS branding is up to company standards
  • Attend daily staff meetings; participate in weekly meetings with management team
  • Responsible for tracking Company spending
  • Responsible for appropriate use and documentation of company card
  • Assist the Activity Manager in the distribution, tracking, and reconciliation of all participant per diems and/or gift cards
  • Assist in participant check-in and check-out processes, as needed
  • Assist in administrative tasks
  • Assist in preparing the campus for students’ arrival
  • Assist in participant check-in and check-out processes and changeover periods
  • Assist the Activity Management team, as necessary and as requested
  • Assist in the distribution of boxed meals
  • Walk students to and from classroom buildings, as instructed
  • Fulfill the role of Activity Leader, as needed

 

Qualifications and Desired Skills:

  • Authorization to work in the U.S. required
  • Must be 18 years or older
  • High school diploma required; successful completion of two years of higher education strongly preferred
  • Event planning and/or student programming experience required
  • Ability to command a room and a big, energetic personality required
  • Self-motivation and strong attention to detail required
  • Prior supervisory experience strongly preferred
  • Experience with summer or study travel programs strongly preferred
  • International and intercultural experience strongly preferred
  • Customer service experience strongly preferred
  • Previous summer camp experience preferred
  • Public speaking/MC experience preferred

The successful candidate will work well under pressure and have a sense of humor. He/she must be self-motivated, adaptable, professional, detail-oriented, and organized. He/she will have an enthusiastic, persuasive, and personable personality, as well as a positive attitude. The successful candidate will also have strong problem-solving, customer service, multi-tasking, communication, leadership, and interpersonal skills.


Physical Demands:

Do the essential functions of this job require lifting? Yes

If yes, how many pounds? 25 lbs.

Do the essential functions of this job require standing? Yes

Do the essential functions of this job require walking up stairs? Yes

Do the essential functions of this job require stretching? Yes

Do the essential functions of this job require bending? Yes

More questions? Check out our frequently asked questions page. 
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